Free · Unbranded · Front desk & billing
A one-page close-out for the front desk: count the drawer, total each payment type, compare it with your practice software’s daily report, and explain any difference before anyone goes home.
Unbranded: no logo or linksNo account neededPrint at 100% on US LetterUpdated
What’s on the form
Date, drawer or terminal, who counted, and who verified.
Bills and coins by denomination with totals, the starting float, and cash to deposit.
Cash, checks, cards, care credit or financing, online payments, and refunds, compared line by line with the software report.
Over or short for each payment type, with a required explanation.
Deposit amount, bag number, and two signatures.
Fill in online
Every line on the form is editable right here. When you’re done, print it or choose “Save as PDF” in the print dialog. Everything stays in your browser.
Click any line to type, or add your logo. Nothing is uploaded or saved.
Using it well
One counts and one verifies. It protects the staff as much as the practice.
Small differences are normal. Unexplained ones that repeat on the same days or shifts are worth a closer look.
Start every day with the same float. It makes the count simpler and errors easier to spot.
Printing, editing, and what the form does and doesn’t cover.
Comparing what was actually collected (cash counted, card batches, checks) with what the practice management software says was collected that day, and explaining any difference.
A total can match even when two errors cancel out, for example a card payment entered as cash. Comparing each type catches that.
Keep them with your financial records for as long as your accountant recommends. Many businesses keep financial records for several years.
Yes. Use the blank rows for payment plans, insurance direct pay, or anything else you accept.
1 page, US Letter, portrait
A one-page agreement for clients paying a balance over time. It writes down the total, the down payment, each installment date, and what happens if a payment is missed, so both sides have the same numbers.
1 page, US Letter, portrait
A one-page itemized estimate with low and high columns, totals, deposit, and an expiry date. Clients choose accept, decline, or a partial plan and sign, so the decision and the numbers are on the record together.
1 page, US Letter, landscape
A one-container-per-sheet controlled drug log. Every administration, dispense, and waste gets its own line with a running balance and a witness for waste, so counts reconcile and records are easy to pull.
A starting point, not legal or clinical advice. VetStack’s forms are general templates. Requirements for medical records, consent, and controlled substances vary by state and practice, so review the wording with your practice’s attorney and check your state veterinary board’s rules before adopting a form as standard.