Free · Unbranded · Compliance & logs
One place to track the clinic’s equipment: what you have, its serial number, how often it needs servicing, and a history of every service, calibration, and repair. Useful for budgeting, warranty claims, and inspections.
Unbranded: no logo or linksNo account neededPrint at 100% on US LetterUpdated
What’s on the form
Each item with location, make and model, serial number, purchase date, service interval, and the next service due.
Date, item, type of work (routine, calibration, repair), what was done, who did it, cost, and the next due date.
Space for the companies who service your key equipment.
Fill in online
Every line on the form is editable right here. When you’re done, print it or choose “Save as PDF” in the print dialog. Everything stays in your browser.
Click any line to type, or add your logo. Nothing is uploaded or saved.
Using it well
Anesthesia machines, monitors, the autoclave, lab analyzers, the X-ray unit, and oxygen supply come first.
Looking down one column at the start of each month is the simplest way to stop services slipping.
Repair history makes the case for replacing an aging machine much easier to make.
Printing, editing, and what the form does and doesn’t cover.
Anesthesia machines and vaporizers, patient monitors, autoclaves, lab analyzers, centrifuges, radiography equipment, dental units, oxygen concentrators and manifolds, and fridges used for drugs and vaccines.
Follow each manufacturer’s recommendations. Some items need annual service, others more often, and radiography equipment may also need inspections required by your state.
Requirements vary by state and accreditation body. Even where it is not required, a maintenance record shows equipment is looked after.
Daily checks belong on the item’s own log, such as the anesthesia machine checklist or the fridge temperature log. This sheet tracks servicing and repairs.
1 page, US Letter, landscape
A one-month checklist that sits on the anesthesia machine. Ten checks down the side, every day of the month across the top, so the morning machine check takes two minutes and anyone can see it was done.
1 page, US Letter, landscape
A log for every autoclave cycle: what was in the load, the temperature, pressure, and time reached, whether the chemical indicators changed, and the result of each biological indicator test. If a pack is ever questioned, the cycle can be traced.
1 page, US Letter, portrait
A month-at-a-glance log for the vaccine fridge. Morning and afternoon readings with the minimum and maximum since the last check, the safe range printed at the top, and a section for what was done when a reading fell outside it.
A starting point, not legal or clinical advice. VetStack’s forms are general templates. Requirements for medical records, consent, and controlled substances vary by state and practice, so review the wording with your practice’s attorney and check your state veterinary board’s rules before adopting a form as standard.